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REQUEST FOR QUOTATION
RFQ No. :GAIL/PA/06/8933/3200022061/SK
GAIL WEBSITE VENDOR,
(MEDICAL)
Date:27.07.2006
Vendor Code : 101019938
RFQ Due on : 22.08.2006 at 14:00 Hrs IST
Tender Opening Date : 22.08.2006 at 15.00 Hrs IST

____________________________________________________________Dear Sir(s)/Madam, GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due datefor the following item(s) in complete accordance with enquiry documents/attachments: Unit Price
Description
(in figures & words)
------------------------------------------------------------1 ------------------------------------------------------------ EMD Details : RS.25,000/-
Price Basis : F. O. T. Site (Pata).
Consignee Address : MANAGER (C&P) - STORE
GAIL (INDIA) LIMITED
PATA
DISTT. AURAIYA (U P)
Enclosures : GENERAL PURCHASE CONDITIONS
REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/PA/06/8933/3200022061/SK
(MEDICAL)

____________________________________________________________ Bid Evaluation Area : (I)
THE BIDDER SHOULD BE EITHER A MANUFACTURER OR A DEALER / DISTRIBUTOR / STOCKIEST OF A MANUFACTURER OF MEDICIENS /CONSUMABLES. THE MANUFACTURER SHALL SUBMIT ATTESTED COPY OFREGISTRATION CERTIFICATE AND THE DEALER / DISTRIBUTOR / STOCKIEST SHALLSUBMIT ATTESTED COPIES OF VALID DEALERSHIP / DISTRIBUTORSHIP / STOCKIESTCERTIFICATE (VALID AS ON THE FINAL DUE DATE OF BID OPENING) FROM THEMANUFACTURER WHOSE ITEMS ARE OFFERED BY THEM.
IN ADDITION TO ABOVE, THE MANUFACTURER AS WELL AS AUTHORIZED DEALER / DISTRIBUTOR / STOCKIEST SHALL HAVE TO SUBMIT ATTESTED COPIES OFVALID DRUG LICENSE TO SALE THE MEDICIENS / OTHER CONSUMABLES.
THE BIDDER SHOULD HAVE EXECUTED TOTAL ORDERS OF RS.2.0 LACS WITHIN A PERIOD OF 6 MONTHS IN ANY PRECEDING THREE YEARS, PRIOR TO THE FINAL DUE DATEOF BID OPENING. THE BIDDER SHOULD SUBMIT ATTESTED COPIES OF ORDER (S) ANDEXECUTION CERTIFICATE SUCH AS INVOICE, PAYMENT DETAILS ETC. IN SUPPORT OFMEETING THE ABOVE CRITERIA.
Important :
1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentioned
in the quotation.
2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPC
shall liable for rejection of your offer.
3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracy
along with your quotation.
Yours truly,
For and on behalf of
GAIL ( India ) Ltd.

(Authorized signatory)
REQUEST FOR QUOTATION (Cont.)
RFQ No.:GAIL/PA/06/8933/3200022061/SK
(MEDICAL)

____________________________________________________________ Format for Details of Terms & Conditions to be Filled By Vendor
Delivery Schedule .
Offer validity for: 90 days/120 days/180 daysPayment Terms .
1. Discount % on basic Unit price, if any .
.
2. Packing & Forwarding, if applicable.
.
3. Excise Duty % (if applicable).
.
4. LST/CST (with/without concessional Form), if applicable.
Signature of Vendor with Office Seal
GENERAL TERMS & CONDITIONS

1. The offer should be submitted under letter head with details like complete address, telephone
no., fax no., email, contact person etc. of the bidder. The offer in duplicate must be submitted in
a sealed cover superscribing sender’s name, enquiry no., item, due date of submission
and opening
to reach the Owner/ Purchaser i.e. GAIL (India) Limited, Pata, Auraiya, U.P.
(hereinafter referred as “GAIL”) on or before the due date and time of opening along with
samples, if required, failing which the offer will not be considered.
Offer received late by post or other means are liable to be rejected.
Offer received through fax/mail/telegram etc. shall not be acceptable.
GAIL reserves the right to accept or reject any offer received, at its sole discretion, without
assigning any reason whatsoever.
2. Wherever mentioned in the enquiry, the offer must be accompanied by Earnest Money Deposit (EMD) in the form of Demand Draft/ Banker Cheque/ Bank Guarantee for the requisite amount favouring GAIL (India) Limited payable at State Bank of India, Pata (Branch Code-1937). Without EMD, the offer will not be considered for evaluation. EMD of successful bidders will be converted into Security Deposit cum Performance Bank Guarantee of successful bidders. EMD of unsuccessful bidders will be returned without interest with in a month. 3. The validity period of offer should be mentioned and it should not be less than 90 days from
the opening date. Offer with less validity is likely to be ignored. 4. The rate will be firm and fixed for six months from the date of order. 5. All medicines/consumables/ including replacement should have minimum ¾ shelf life at the time 6. If any ordered medicine is discontinued by the manufacturer/or not available with manufacturer, a certificate from manufacturer to be produced. 7. Bidder should keep the provision for replacement of supplied medicine/consumables, which is near to expire( say one month) for which GAIL will provide the details of such medicines/consumables well in advance( say 1 month) for your appropriate action. 8. The bidder should quote as per our delivery period. Date of arrival at GAIL PATA shal be 9. (a) The offer should clearly specify the applicable rate of State Sales Tax or Central Sales Tax & other taxes/duties . Otherwise, the quoted rates wil be considered as inclusive of all taxes. Bidders are required to indicate their State Sales Tax and Central Sales Tax registration no. in the quotation. (b) The quoted rates should clearly specify the rate of excise duty, if applicable, and other taxes and duties. Otherwise, the quoted rate will be considered as inclusive of excise duty. (c) Statutory variation of taxes and duties within the contractual delivery period (except variation on account of turnover of the bidder) shall be allowed against documentary evidence. Further, the amount to be paid on this account will be worked out on the basis of difference between the rates of taxes/duties as clearly spelt out in the offer and the rates as applicable at the time of supply and such payments will be made only on production of documentary evidence suggesting such a variation in duties/taxes during the delivery period. (d) Packing and forwarding charges if any will be inclusive as the price basis wil be FOT PATA. (e) The bidder should dispatch the goods on Freight paid basis .However Bidder shall show the charge separately in the offer. (f) Transit insurance shall be arranged by Bidder. Contd….2

The prices quoted by the bidders not on “FOT site” basis shall be rejected.

10. Price(s) should be quoted according to unit specified in the enquiry and no other
alternative unit will be considered.
11. The quantities mentioned in the enquiry are indicative and are liable to change. 12. Price Reduction Schedule (PRS) for delay in delivery: In case of delay in delivery beyond delivery date specified in Purchase Order, Price reduction schedule shall be applicable @ ½% of the total order value per week or part thereof for delay in delivery subject to a maximum (ceiling) of 5% of total order value. The Sel er shall submit invoice considering reduction on account of price reduction 13. Payment Terms: 100% payment shall be released within 30 days of receipt and acceptance of materials at our end. The invoice or supporting paper should bear the reference of the Purchase Order. All invoices or supporting papers should clearly define the name of medicine, company name, batch no. , Date of expiry and serial no. of the purchase order. 14. If the delivery period is not adhered as per order, the GAIL has right to cancel the Purchase order in whole or in part without liability for cancellation charges. In such event, GAIL may procure goods from elsewhere at the risk & cost of the Seller. 15.Inspection: Inspection of the goods will be made at our end. 16.Repeat Order: For any item(s), ordered on the Sel er, the GAIL can place repeat orders up to 50% of ordered quantity for additional supply within a period of six months from the date of original order at the same prices, terms & conditions. 17.Part Order: GAIL, at its discretion, may finalize order on bidder(s) for any or all items of the 18. Delivery schedule : Total ordered goods to be supplied within 6 months from the order date . However 50% of the ordered qty to be supplied within a month from Order date and balance to be supplied as per our instruction. 18.Unless otherwise sought by GAIL, any modification(s) of offer including submission of price implication after the bid opening date will not be considered and will render the offer liable for rejection. In normal case, no price negotiation will be held with bidder(s). 19.When stores are rejected by GAIL, the same shall be intimated to the Seller with the details of such rejected stores as wel as the reason for their rejections and that the stores will be lying at the consignee’s premises at the risk and cost of the Seller. Further, the Seller will be asked either to remove the stores or to give instructions as to their disposal within 14 days and in the case of dangerous / infected and perishable stores within 18 hrs., failing which the consignee will either return the stores to the Seller on freight to pay basis or otherwise dispose them off at the Seller’s risk and cost. The consignee will also intimate Finance department regarding quantity or the stores so rejected to enable Finance to recover the freight due, at the full public tariff rates from the Seller. The GAIL shall also be entitled to recover handling and stores charges for the period during which the rejected stores are not removed @5% of the stores for each month or part of a month till the rejected stores are finally disposed off. 20.It should be noted that if an order is placed on a higher bidder as a result of this tender in preference to the lowest acceptable offer, in consideration of an earlier delivery, the Seller will be liable to pay to GAIL the difference between the contract rate and the rate quoted by the lowest acceptable bidder. In case he fails to complete the supply in terms of such order within the date of delivery specified in the order. This is without prejudice to other rights under terms of contract. Contd….3
21.Consignee: C&P In-charge, GAIL (India) Ltd., P.O. Pata, Distt. Auraiya (U.P.), Pin – 206241 22.Road permit, if required, will be sent to the Seller against their request in writing. The request for issuance of Road permit is to be sent wel in advance. The Seller shall submit counterfoil of Road Permit within two months of dispatch of materials failing which the penalty amount shall be recovered from the due payment. 23.Force Majeure - Shall mean and be limited to War/Hostilities, Riot or Civil Commotion, Earthquake,
flood, tempest, lightning or other natural physical disaster, Restrictions imposed by the Government or other Statutory bodies which prevents or delays the execution of the order by the Sel er. The Sel er shall advise GAIL by a registered letter duly certified by the local Chambers of Commerce or Statutory Authorities, the beginning and end of the above causes of delay within seven (7) days of the occurrence and cessation of such Force Majeure Conditions. In the event of delay lasting over one month, if arising out of causes of Force Majeure, GAIL reserves the right to cancel the order and provisions governing termination shall apply. For delays arising out of Force Majeure, the Sel er shall not claim extension in completion date for a period exceeding the period of delay attributable to the causes of Force Majeure and neither GAIL nor Seller shall be liable to pay extra costs provided it is mutual y established that Force Majeure conditions did actual y exist. 24.Jurisdiction :The purchase order shall be governed by Indian Laws and shall be subject to Jurisdiction of Court situated at Auraiya, U.P for the purpose of disputes, actions and proceedings arising out of the contract. 25. Arbitration : All disputes or differences arising in connection with the order which cannot be settled by mutual negotiations, shall be finally settled (after written notice by either party to the Contract be referred for adjudication) before a sole Arbitrator to be appointed by GAIL and the award of the Arbitrator shall be final and binding on both the parties. The provisions of the Indian Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made there under, and for the time being in force, shall apply to the arbitration proceeding. The venue of arbitration proceeding shall be New Delhi, India. 26.Evaluation of Bids : The evaluation of bids shall be made as under : (a) The prices of the responsive bids will be evaluated based on landing cost basis {including packing, Taxes and Duties, Freight, commercial loading (if any) etc.} and item wise L1 basis. Rejection Criteria :
(iii) Non- acceptance of Price Reduction Schedule (PRS) clause (iv) Offers with variable prices. (viii) Offers without “FOT Site” price for individual as wel as for all the items in the tender (ix) Submission of prices in any format other than the price schedule provided in the enquiry (c) Loading Criteria
Payment
(a) 100 % within 30 days of receipt and acceptance (b) 90% against dispatch documents and balance Contd….4
27. Payments will be made through electronic mode (E Banking) only. The payments will be made to your Bank Account with SBI/ HDFC/ ICICI having E banking facility. Details required for making payments through electronic mode are to be submitted by the Seller in the proforma attached.
28.
Please note that this is a zero deviation tender. Bidders are advised to strictly confirm compliance
to bid conditions and not to stipulate any deviation / conditions in their offer. Subsequent to bid submission, GAIL will not seek confirmations / clarifications and any offer(s) not in line with tender conditions shall be liable for rejection. Bidders are also requested to submit the documents / confirmations strictly as sought in the tender document. 29.The company for any reason what-so-ever and of which the company shal be sole judge may cancel the order by giving notice of 07 days. 30. Cold chain must be maintained from the site of manufacturer to GAIL store. 31. All medicines/consumables should be supplied in original packing. ANNEXURE-I
CONFIRMATIONS OF BIDDERS
Name of Bidder:_____________________________
Enquiry No.: __________________________________
Bidders are required to confirm the following failing which their offer shall be considered as non-
responsive:
Sl. no.

Confirmation of Bidder
Confirmation that offer is valid upto 120 days from the
due date of opening of bids

Confirmation that offer contains firm and fixed unit
and total prices as per price schedule till complete

execution of order
Please indicate dispatch point
Please indicate delivery period
(delivery period shall be reckoned after arrival at our
Confirmation that Ex prices are inclusive of packing &
charge and freight charge are shown separately.
Please confirm the following:
a) Whether excise duty is included or excluded in
quoted prices
b) If excluded, please indicate the percentage of
excise duty applicable
c) If excise duty is presently not applicable,
please confirm that the same will be borne by
the vendor in case it becomes leviable later and
no compensation on this account will be
payable by GAIL
Please confirm the following:
a) CST without concessional form
b) CST with concessional form
c) Local sales tax (in case supplies are made from

originating state) without concessional form
d) Local sales tax with concessional form
Confirmation that prices have been submitted as per
price schedule enclosed with the enquiry.

Confirmation that terms and conditions enclosed with
the enquiry has been submitted duly signed and

Confirmation that EMD for the requisite amount (as
sought in the enquiry document) has been submitted
along with the offer.
Details of EMD

Signature :
Designation :
PRICE SCHEDULE

NAME OF BIDDER:_________________
ENQUIRY NO.:____________________________
S. Material

Description Qty.
Freigh Total FOT
Ex-works
PATA site
freight Excise Sales site (Rs.)
for all the
items (Rs.)
excluding site
9=5+6+7+8 10=4X5 11=4X9
13=10+12
Column no. 12 & 13 are to be filled up in case number of items tendered/ quoted is more than one.
In case of discrepancy between unit price and the total price, the unit price shall prevail.

Signature :
Name

Designation :
Seal

REF : RFQ NO. GAIL/PA/06/8933/3200022061/SK (MEDICAL) DESCRIPTION OF MEDICINES
Product Name
Manufacturer
Unit Reqd
REF : RFQ NO. GAIL/PA/06/8933/3200022061/SK (MEDICAL) DESCRIPTION OF MEDICINES
Product Name
Manufacturer
Unit Reqd
REF : RFQ NO. GAIL/PA/06/8933/3200022061/SK (MEDICAL) DESCRIPTION OF MEDICINES
Product Name
Manufacturer
Unit Reqd
REF : RFQ NO. GAIL/PA/06/8933/3200022061/SK (MEDICAL) DESCRIPTION OF MEDICINES
Product Name
Manufacturer
Unit Reqd
207 RANIDOM-O (ONDANSE+ RANITI) TAB.
REF : RFQ NO. GAIL/PA/06/8933/3200022061/SK (MEDICAL) DESCRIPTION OF MEDICINES
Product Name
Manufacturer
Unit Reqd
REF : RFQ NO. GAIL/PA/06/8933/3200022061/SK (MEDICAL) DESCRIPTION OF MEDICINES
Product Name
Manufacturer
Unit Reqd
REF : RFQ NO. GAIL/PA/06/8933/3200022061/SK (MEDICAL) DESCRIPTION OF MEDICINES
Product Name
Manufacturer
Unit Reqd

Source: http://www.gailonline.com/tenders/tender5298.pdf

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